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1. #Outlook conditional formatting all folders full#
2. #Outlook conditional formatting all folders code#
3. #Outlook conditional formatting all folders Pc#

What do you think about Conditional Formatting in Outlook? Do you think you will apply some of these rules to your Outlook folders? I would love to hear from you! Congratulations, Power Users!Ĭongratulations to our newest Power Users! For the full gallery, and more information about the WSU Microsoft Office Power User Program, please visit: wichita.Skip to important data with highlighted cells. If all went well, you should be able to see the effects of your lovely new rule. Then OK again to get back to your Outlook folder. Once you have this set how you would like, press OK.

#Outlook conditional formatting all folders code#

So think about this, you could set your formatting to color code emails from a specific person that are unread or emails that have specific words in the title that also have attachments. Not only are more options present here, but we could layer these on top of the previous selection… here are conditions based on: Let’s take a look at the More Choices tab, because things get even more interesting here. This option works best if you browse for a name, rather than typing in the full email.ģ.Double click on the person’s name, then press OK. Click on the From button to browse the directory. For this scenario, I am going to set a condition based on emails From a specific person. … and we will see some more examples shortly.Ģ.Situations where you are the only person in the To: line.Take a look at your options… you have the ability to format based on: Below where you selected Font, select Condition. Sometimes we spend a lot of time crafting the perfect appearance, and then forget to tell Outlook what the Condition is where the appearance should be applied.ġ. Make your font and color selections, then press OK once. … and of course the funnest part, in the lower left, Color!ģ. A popup screen appears with various font options along the top: font type, style and size… To the left of your title, select Font.Ģ.

Just like with Excel, it is easy to get carried away with creating one setting and forget to do the other… Font Settingsġ. Use a name that is relevant to you.įrom here, there are two settings we have to create: Font and Condition. At the bottom of the popup, you will be prompted to name your rule. That’s right, you already have some rules… like the way an unread message uses blue font, for instance… I would not recommend changing existing default rules.Ĥ. Here are all your current Conditional Formatting rules. Go to the View tab, Current View group, and select View Settings. This may just be your Inbox if you are not a big fan of folders.Ģ. Start by selecting the folder where you would like to apply the rule.

#Outlook conditional formatting all folders Pc#

This feature is currently only available for the PC desktop application of Outlook (apologies to Mac users).Here are a few caveats before we jump in: Just like we experienced in Excel, conditional formatting in Outlook will look for certain conditions and apply a specific appearance to them.

Before we get started, I would like to thank Michelle for having an excellent question in last week’s Outlook Advanced class that inspired this Byte. Customizing your inbox with conditional formatting can be a huge time saving tool to help draw attention to certain emails in your inbox at glance. Perhaps a fillable form that comes to your inbox with a specific subject could be green, or all emails from your boss could show up as red. Are you lost in a sea of emails? It might be useful to make certain emails stand out with a special color or formatting.